Digital MOT privacy statement

This privacy statement relates to information held by Derbyshire County Council for the purposes of administering the Digital MOT.

Data Protection Act 2018 and the General Data Protection Regulation (GDPR) 

We are committed to protecting your personal data, and ensuring it is processed fairly and lawfully. Information you provide to us will be processed in accordance with the GDPR, the Data Protection Act 2018 and any subsequent legislation.

We are a data controller for the purposes of the Data Protection Act 2018 and the GDPR.

Why we may use your information

The data we hold may include personal information such as your email address, age range, gender and the area where you live. We use the information to:

  • email a copy of the survey to you once you have completed it
  • contact you for further feedback if you agree to this
  • review anonymous feedback from users to help improve the Digital MOT

To do this we will rely on the following legal basis for processing your personal data:

  • processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

If you agree to be contacted for further feedback, the legal basis that we will rely on will be:

  • the data subject has given consent to the processing of his or her personal data for one or more specific purposes

Definitions of legal bases can be found on the Information Commissioner’s website.

Who we share data with

Your information will always be held, used and shared in accordance with Data Protection Act 2018 legislation and GDPR, which came into force on 25 May 2018. Your personal information will be used for the purpose of administrating the Digital MOT. It will not be disclosed to any other organisation, without your permission.

For further information on who we share information with, view our privacy notices.

How long we will keep your information

Your email address will not be stored after a copy of the survey has been emailed to you, unless you have consented to be contacted for further feedback.

Your other information will be stored in line with the periods stated in our record retention schedule, after which it will be destroyed.

How we keep your information secure

To ensure your information is kept safe, we have the following controls in place:

  • the information will not be used for any purpose other than those stated in this notice
  • the information will be held within secure systems and locations, with appropriate levels of security, that comply with relevant data protection legislation
  • if your email address is not stored because you do not want to be contacted, it will not be possible to identify you from the other information that you submit (your age range, gender and the area you live) - this is called 'pseudonymisation'

Find out how we keep your information secure.

Your rights

You have the following rights, subject to lawful exemptions, to:

  • access copies of any records we hold about you
  • have any information we hold about you corrected
  • object to information about you being held
  • where you have consented to the use of your personal data, you have the right to withdraw this consent at any time

We will not give information we hold about you to anyone without your consent, unless the law and our policies state we are required to do so. When you give your consent for your information to be held and/or shared for any purpose you can withdraw that consent at any time.

You can find out more information on your rights, and how to make requests under those rights.

For more detailed advice on your rights, visit the Information Commissioners Office website.

If you have any concerns or complaints about the information we hold about you or how we, as an organisation, obtain, process, store or share personal data relating to you, you can write to:

Derbyshire County Council Community Safety Unit
County Hall
Matlock
Derbyshire
DE4 3AG

If you are not satisfied with the response, you can request that your concern or complaint is dealt with under the more formal process set out in our complaints procedure.

If, however, you are dissatisfied with our response to your complaint you can contact the Information Commissioners Office, tel: 0303 123 1113 (local rate) or 01625 545 745, or write to:

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

The Information Commissioners Office deals with concerns and complaints relating to data protection and freedom of information legislation.